JavaScript seems to be disabled in your browser. For the best experience on our site, be sure to turn on Javascript in your browser.
If you’re shopping for a POS system, you’ve probably seen a lot of software comparisons. But what about the physical tools that power it all? From the screen your staff taps on to the cash drawer under the counter, your POS hardware setup plays a huge role in how efficiently your restaurant runs.
In this guide, we’ll walk through the key components of a modern restaurant POS system—what they do, how they work together, and what to consider before investing. Whether you’re opening your first café or upgrading a high-volume kitchen, this breakdown will help you build a system that fits your workflow and budget.
The screen interface your team uses to enter orders and manage transactions. This might be a desktop monitor, tablet, or mounted terminal. Choose one based on your space, mobility needs, and how many items need to be visible at once. Touchscreens reduce training time and speed up service in busy kitchens or cafés.
This is how staff interact with the system. Touchscreens are ideal for quick order input, but keyboards or hybrids might suit environments where gloves are worn or where high data entry is needed. Consider ruggedized hardware for back-of-house use.
Used to print receipts for customers or order tickets for the kitchen. Thermal printers are fast and quiet, ideal for front-of-house. Impact printers are better for heat- or grease-prone kitchens. Some businesses may require both.
Still important for restaurants that accept cash. The drawer should integrate with your POS software, open only when a transaction occurs, and include robust compartments and a locking mechanism. Choose based on security and usage volume.
Accepts credit/debit cards and mobile payments. Ensure compatibility with EMV chips and NFC for tap-to-pay options. Look for devices that allow tip entry and digital receipts. Choose a processor with transparent fees and integration support.
Helpful for scanning retail goods, bottled drinks, or merchandise. In fast casual or hybrid restaurant-retail models, barcode scanners save time and improve inventory tracking. Wireless models offer more flexibility on the floor.
POS software is the brain behind the hardware. It syncs your sales, staff, and inventory into one dashboard and provides tools like:
Most modern systems are cloud-based, meaning you can access your data from anywhere and connect with tools like online ordering platforms, payroll software, and accounting apps.
The right hardware setup depends heavily on your service style. Here’s how to choose based on your concept:
Every piece of POS hardware you choose plays a role in service speed, staff productivity, and customer experience. From front-of-house interactions to back-of-house operations, your setup should be intuitive, durable, and future-ready. Combine the right hardware with flexible, restaurant-specific software, and you’ll have a system that supports growth and simplifies every shift.
